Employee's Work Book: How to Make Entries About Part-Time Work, Dismissal, and Whether Errors Can Be Corrected
The State Labor Service of Ukraine clarified the procedure for making entries in work books in cases of part-time work, the specifics of processing the dismissal of an employee who got employed at another enterprise during the suspension of the employment contract, as well as the rules for correcting erroneous entries.
It is noted that an entry about part-time work is made only at the main place of employment. If the employee keeps the work book and wants information about part-time work to be reflected in it, they must contact the employer at their main place of work and provide the work book along with documents confirming such work.
The basis for making an entry is a certificate from the place of part-time work or certified copies of orders of hiring and dismissal. The State Labor Service reminded that according to clause 1.1 of the Instruction on the procedure for maintaining employees' work books, work books of persons working part-time are maintained only at the main place of employment.
The agency separately drew attention to the situation when an employee, during the suspension of the employment contract, gets employed at another enterprise, and the new employer registers them as an employee at the main place of work.
The State Labor Service emphasized that such a situation contradicts labor legislation requirements, since an employee can have only one main place of work. When getting employed at a new enterprise, the employee should have informed the employer that they are working part-time.
If another employer mistakenly made an entry about hiring the employee at the main place of work, this does not change the status of the previous place of work, which remains the main one until the employment contract is terminated.
Regarding the dismissal of such an employee, the State Labor Service stated that it is carried out on general grounds, including at the employee's own request in accordance with Article 38 of the Labor Code of Ukraine.
The procedure involves issuing a dismissal order, conducting full settlement with the employee, providing a copy of the order, and issuing the work book with an entry about dismissal.
The work book indicates the entry number, dismissal date, grounds for dismissal with the wording "Dismissed at own request, Article 38 of the Labor Code of Ukraine," as well as the date and number of the corresponding order.
The State Labor Service also explained that the employer has no right to correct entries made in the work book by another employer. According to the Instruction requirements, corrections of erroneous or inaccurate entries are made by the enterprise that made the respective entry.
Therefore, if an error is found, including an unlawful entry about hiring the employee at the main place of work, the employee must contact the employer who made such an entry for its correction.
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