Didn’t manage to digitize your employment record book by June 10 — will you have to pay a fine?
On June 10, Ukraine will complete the five-year transitional period allocated for entering information from paper employment record books into the Insured Persons Register. At the same time, after this date, citizens will still be able to digitize their employment record books, and records of work activity from previous years will remain valid and be taken into account when assigning pensions.
Will there be a fine for an undigitized employment record book?
The Pension Fund of Ukraine reminded that the digitization process of employment record books began in June 2021 in accordance with current legislation. Currently, a draft law has been registered in the Verkhovna Rada that provides for an extension of this deadline.
This initiative is related to the fact that a significant portion of employment record books has still not been digitized. Among the reasons are the consequences of the war, including the relocation of enterprises, loss of archives, and other complications.
For non-working pensioners, digitizing the employment record book is not necessary, since all the required information is already contained in pension files.
At the same time, the absence of a digitized employment record book after June 10, 2026, will not affect the insurance period. The legislation does not provide for any liability or fines for individuals who did not submit documents for digitization before the end of the transitional period.
How to digitize the employment record book after June 10, 2026
Scanned copies of the employment record book can still be submitted through the web portal of the Pension Fund of Ukraine. This can be done either by the employer through the insurer's cabinet or by the employee through the insured person's cabinet.
Will the insurance period be preserved without digitization?
Since January 1, 2004, the insurance period has been calculated based on data from the Insured Persons Register. Therefore, paper documents, including the employment record book, are primarily needed to confirm the insurance period acquired before this date.
The transition to electronic accounting of work activity is especially important in wartime conditions, as it allows preserving information about a person's work history even in case of loss or destruction of paper documents due to hostilities, occupation, or evacuation.
What happens if the paper employment record book is lost?
If the paper employment record book is lost, the data entered into the electronic system will guarantee the preservation of the insurance period.
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